Closure Messaging
2024 Holiday Schedule
Certain federal holidays will be observed by Catholic Charities of Northeast Kansas. Administrative offices and Family Support Centers will be closed. TurnStyles will also be closed on some dates. The Family Support Centers, Hope Distribution Center and WyCo office will close for Program Integration Meetings and staff training on select Fridays. Click here to view our 2024 holiday office closures.
Emergency Closures Policy
As a general practice, Catholic Charities of Northeast Kansas (CCNEK) makes every effort to
maintain normal business operations. However, there may be occasions where normal operations
would pose a risk to staff, volunteers and clients of the agency and a decision to close the agency
must be made. Emergency closures may be prompted by severe weather, a utilities failure,
system interruptions, fire, natural disaster or other emergency situations. The purpose of the
Emergency Closures policy is to set guidance by which a decision to close some or all CCNEK
locations is made and to ensure decisions are made in a clear, orderly and coordinated manner.
PROCESS AND PROCEDURES
Employees are expected to report to work as scheduled when CCNEK is officially open for business. Employees who do not report to work, due to severe weather conditions or other real impediment, when the agency is open will not be paid for the time off under this policy. They may, however, request available paid leave time, such as vacation or floating holiday pay. Employees without paid leave available may be required to take the time off without pay.
If CCNEK officially closes for business due to an emergency, the time off from scheduled work will be paid. Employees with phone and internet access may be asked to work on a day when operations are officially closed.
Employees are expected to report to work as scheduled when CCNEK is officially open for business. Employees who do not report to work, due to severe weather conditions or other real impediment, when the agency is open will not be paid for the time off under this policy. They may, however, request available paid leave time, such as vacation or floating holiday pay. Employees without paid leave available may be required to take the time off without pay.
If CCNEK officially closes for business due to an emergency, the time off from scheduled work will be paid. Employees with phone and internet access may be asked to work on a day when operations are officially closed.
- Employees who typically work at a CCNEK administrative or support center office should
work remotely, if they are able to do so. - Employees working remotely should continue to work remotely.
- Employees who cannot perform their jobs remotely should not report to work.
In the event of severe weather, road conditions will be monitored via local news reports and state
department of transportation reports, as appropriate. The following individuals are responsible
for watching the local news, monitoring the weather near their location and reporting this
information to the Vice President of Human Resources by 6:15 am on the day of the event.
- Family Support Center Manager – Leavenworth
- Family Support Center Manager – Topeka
- Family Support Center Manager – Atchison
- Family Support Center Manager- Lawrence
The Vice President of Human Resources will monitor the Greater Kansas City area (Johnson and
Wyandotte counties) and will work with the President/CEO to determine a final resolution. The
decision to observe a late start or officially close due to severe weather will be made by 6:30 am
on the day of the event and communicated to staff via the agency’s Text Alert system, CCSALL
email, and CCNEK social media channels.
If an employee is uncertain about the procedure for their program or department, they should contact their supervisor directly for guidance. Those working in program areas that have different operating hours (e.g., TurnStyles) instructions from the departmental supervisor will supersede this policy and procedure.
If an employee is uncertain about the procedure for their program or department, they should contact their supervisor directly for guidance. Those working in program areas that have different operating hours (e.g., TurnStyles) instructions from the departmental supervisor will supersede this policy and procedure.
RECORDING EMERGENCY CLOSURE PAID TIME
Emergency Closure time is paid at an employee’s base pay rate at the time of the closure. Paid time off for emergency closure will not be counted as hours worked for purposes of determining overtime pay. Any hours worked remotely during an Emergency Closure should be recorded as hours worked.
Employees shall indicate time not worked on their timesheet using the “Emergency Closure” pay type:
Emergency Closure time is paid at an employee’s base pay rate at the time of the closure. Paid time off for emergency closure will not be counted as hours worked for purposes of determining overtime pay. Any hours worked remotely during an Emergency Closure should be recorded as hours worked.
Employees shall indicate time not worked on their timesheet using the “Emergency Closure” pay type:
- Non-exempt (hourly) employees shall record emergency closure pay for the time they were
scheduled to work on the day of closure. - Exempt (salaried) employees shall notate a full-day emergency closure on their timecard.
An employee already out on a scheduled day off (such as vacation, floating holiday, leave of
absence, etc.) will not receive Emergency Closure pay.
DISASTER CLOSURE
In the event of a disaster or prolonged emergency situation that may prohibit access to and the use of any Catholic Charities location, an alternate or temporary location will be identified where employees should report for work and further instruction. This information, along with any closure information, will be made available via the agency’s Text Alert system, CCSALL email, and CCNEK social media channels.
If any employee is uncertain about what they should do, they should contact their immediate supervisor directly for guidance.
In the event both CCNEK text alert and computer systems are simultaneously jeopardized and no longer available for use, the organization’s role and command structure will be identified in relation to those of regional or county emergency response agencies. Employees should refer to local resources for civil preparedness and emergency response.
In the event of a disaster or prolonged emergency situation that may prohibit access to and the use of any Catholic Charities location, an alternate or temporary location will be identified where employees should report for work and further instruction. This information, along with any closure information, will be made available via the agency’s Text Alert system, CCSALL email, and CCNEK social media channels.
If any employee is uncertain about what they should do, they should contact their immediate supervisor directly for guidance.
In the event both CCNEK text alert and computer systems are simultaneously jeopardized and no longer available for use, the organization’s role and command structure will be identified in relation to those of regional or county emergency response agencies. Employees should refer to local resources for civil preparedness and emergency response.
- Regional: FEMA Region VII (Iowa, Kansas, Missouri, Nebraska) at www.fema.gov
- Kansas: KDHE Disaster Recovery Information at www.kdheks.gov
- Missouri: Missouri Department of Public Safety State Emergency Management Agency (SEMA) at www.sema.dps.mo.gov
- Local: Prepare Metro KC at www.preparemetrokc.org
Questions?
For questions on closures, please contact your manager or the Administrative Office at 913.433.2100.
Volunteers, keep an eye on your emails for updates. Questions? Please call the Volunteer Department at 913.433.2104 or send us an email.
